CIPF Code of Conduct – Ability of Staff to report Violations direct to Audit, Finance & Investment Committee Chair
CIPF has a Code of Conduct that requires employees to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. Employees must practice honesty and integrity in fulfilling their responsibilities and comply with all applicable laws and regulations. Employees’ conduct, both on and off the job, must reflect favourably upon CIPF.
CIPF has a Whistleblower Policy that is intended to encourage and enable employees to raise serious concerns about violations of the CIPF Code of Conduct. The Whistleblower Policy provides that employees may report complaints and allegations concerning violations of the CIPF Code of Conduct to the Chair of CIPF’s Audit, Finance & Investment Committee.
Reporting of Financial Complaint or Concern by Employees or other Stakeholders
In addition to the ability of employees to report any violations of the CIPF Code of Conduct to the Chair of the Audit, Finance & Investment Committee, the Board of Directors of CIPF has established a confidential and anonymous process whereby persons can report any financial complaint or concern (“Financial Complaint or Concern”) regarding accounting or auditing matters relating to CIPF.
Reporting Financial Complaint or Concern:
Any person with a Financial Complaint or Concern relating to CIPF may submit their concern in writing to the Chair of the Audit, Finance & Investment Committee:
Your submission should include a detailed description of the activity for which you have a complaint or concern and, if known, should specify the date(s) and location(s) of such activity.
No employee who in good faith reports a Financial Complaint or Concern shall suffer harassment, retaliation or adverse employment consequence. An employee who retaliates against someone who has reported a Financial Complaint or Concern in good faith is subject to discipline up to and including termination of employment.
Handling of Financial Complaint or Concern:
The Chair of the Audit, Finance & Investment Committee will notify the sender and acknowledge receipt of the Financial Complaint or Concern.
Treatment of Financial Complaint or Concern Submissions:
Financial Complaints or Concerns will be reviewed as soon as possible by the Audit, Finance & Investment Committee with the assistance and direction of whomever the Audit, Finance & Investment Committee thinks appropriate and appropriate corrective action will be taken when required.
Acting in Good Faith:
Anyone filing a Financial Complaint or Concern must be acting in good faith and have reasonable grounds before reporting such Financial Complaint or Concern.
Financial Complaints or Concerns may be submitted on a confidential basis by the complainant or may be submitted anonymously. Reports of Financial Complaints or Concerns will be kept confidential to the extent practicable, consistent with the need to conduct an adequate investigation.